In today's dynamic business environment, organisations are constantly seeking ways to enhance efficiency and ensure compliance. The introduction of a new approach to audit and inspection management represents a significant leap towards achieving these goals. This approach is a transformative process that reshapes how organisations conduct audits, offering tangible benefits at every step. The right software helps to achieve these goals.
Smart audit tools improve efficiency and compliance in organisations through innovative features and automated processes.
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Tailoring to Your Needs - Customised and Advanced Questionnaire Development
It all starts with the creation of customised control forms. This step allows organisations to design forms specific to different departments, ensuring relevance and precision. The ability to import, copy, and manually create forms enables a flexible and efficient way of working.
The development of questionnaires can be simplified, for example, by using predefined sets of questions. This reduces the time spent on manual entries and guarantees uniformity across various audits.
Colour-coded criteria are used to create an assessment and evaluation system that is easy for the auditor to use. The inclusion of weighted evaluations enables organisations to prioritise key aspects of their audit, ensuring focus on the most critical areas. For example, ratings relating to hygiene, HACCP, etc. can be weighed more strongly than those relating to tidiness or friendliness.
Organisations can set their own evaluation metrics and standards, ensuring that the audit process aligns seamlessly with their internal policies and procedures.
A Comprehensive Approach - Enhanced Data Collection and Evaluation
Moving beyond basic questionnaires, this comprehensive approach incorporates detailed attributes for data collection and evaluation. The use of the third dimension of evaluation, multiple weighted evaluation systems, and thresholds provides a nuanced approach to auditing. Assigning responsibilities and specific devices, products, or people ensures accountability, tracking, and process automation.
The integration of standard texts for measures and responses within the forms streamlines the auditing process. This feature allows auditors to efficiently select and recommend appropriate actions, saving time and ensuring consistency across different audits.
Flexibility in Auditing - Mobile Application
A supporting mobile application enables on-site processing and real-time audits. This gives auditors the opportunity to carry out audits on the move and record all details directly in multimedia format. As a result, subsequent post-processing can be reduced to a final review. The tedious and time-consuming manual creation of reports is a thing of the past.
The finalisation phase is designed to uphold the integrity of the audit process. Options for digital signatures and secure uploads formalise the completion of audits, ensuring the authenticity and accuracy of the collected data.
Improving Collaboration - Stakeholder Reports Tailored to the Recipient
Automatically Tracking Actions - Tickets
A key aspect of the audit process is the generation and follow-up of tickets for deviations identified during the audit. As soon as a defect is identified, a ticket can be created and forwarded to the responsible person or department. This ensures an efficient handling and resolution of the issues. The tracking function allows monitoring of the status of each ticket to ensure that all issues are addressed in a timely and appropriate manner.
With the help of an integrated workflow management system, the tracking and management of corrective actions, improvement processes and follow-up actions can be supported automatically. This ensures that all deficiencies identified during audits and incidents from day-to-day business are addressed promptly and effectively.
Tailoring the auditing and evaluation process, improving data collection and distribution, and integrating critical features such as ticketing and workflow management are of irreplaceable value to organisations in the food industry.
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This innovative process in audit and inspection management offers organisations a pathway to significantly enhance their audit efficiency and effectiveness. By automating and streamlining critical components of the audit process, it not only saves time and resources but also improves the accuracy and reliability of outcomes. This leads to enhanced compliance, better quality control, and ultimately, a stronger bottom line.
Find out more about the ways in which intelligent check forms can contribute to the automation and integration of your processes. Reach out to us at
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