Collecting and Viewing Additional Data — Exactly When It Matters

In the context of audits — such as those related to fire safety, technical compliance, or hygiene in operational facilities — access to current and context-specific information is essential. Auditors must not only be able to view relevant data but also update it on-site when necessary.

The smart auditing system acture supports this need by integrating essential core data. Depending on the audit focus and organisational responsibility, relevant information can vary: what is critical in one audit may be irrelevant in another. acture makes it possible to access audit-relevant data such as asset IDs, safety equipment locations, equipment types, or maintenance intervals at any time during the audit process.

Data Maintenance During the Audit

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Structured Data in Practice

As soon as an auditor enters a site, a complete overview of all relevant safety installations can be displayed within the check form. This includes technical specifications, installation dates, and maintenance history. The assessment of an item — for example, a fire extinguisher — is automatically assigned to the correct asset. This creates comprehensive audit trails, even in complex facilities with extensive equipment.

Any deviations can be recorded directly during the audit and forwarded via ticket to internal or external service providers — especially in the case of scheduled maintenance or identified issues. Updated data appears immediately in the report, contributing to full traceability.

Maintaining and Evaluating Centralised Core Data

Via the acture web panel, it is also possible to update information from the office at the company site — independent of the audit itself. This ensures that all locations always work with consistent and up-to-date data.

A key benefit lies in organisation-wide standardisation: all completed audits are archived across sites and made available for evaluation. Questions such as "Which emergency exits require inspection this quarter?" or "Which fire extinguishers still require servicing at specific locations?" can be answered centrally. Where service cycles are systematically defined, preventive maintenance tickets can be generated automatically.

Adaptability and Structured Use

Organisations can define for themselves which data counts as audit-relevant core information. Whether tracking equipment in food production, monitoring safety signage in retail, or documenting surveillance systems in logistics centres — the system is adaptable to different operational scenarios.

The data collected is not passive: it is actively used — updated on site, integrated into audits, analysed across the organisation, and readily available when needed.