Ease of Access | Accessibility of Audit Reports

Collecting valuable information is just one part of the audit process; it's vital to distribute this information quickly and accurately. Data that isn't immediately available loses its value to an organisation.

Reducing Delays

Automated emails are the most efficient way to distribute reports. Sending a report immediately to all relevant groups or individuals avoids unnecessary delays. For example, in a supermarket, a report is created right after a store inspection. It is automatically sent to the store management, allowing for swift actions to improve things without delay.

Efficient and prompt distribution of audit reports, centralised storage, and tailored content are crucial for effective organisational processes and decision-making.
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Everything in One Place

Finding something is easy when there is only one place to look. Storing all reports in a central location ensures they are safely filed and won't get lost. This makes it easier for all authorised people to access any report, thus improving decision-making.

For instance, in a retail chain, if safety inspections are automatically stored centrally, management can access these reports at any time. This ensures high transparency, making sure all stores adhere to safety standards.

Tailored Reports

Customising reports to meet the needs of each recipient improves organisational processes. When users can access the exact data they need in a way that makes sense to them and in their preferred language, they can perform their tasks best. This way, global companies can provide local teams with reports in various languages, enhancing the understanding and implementation of company policies.

Collecting data, no matter how detailed, is usually not enough. It's important to keep this data constantly available and tailor it to each recipient group. This can include external service providers when necessary for resolving issues.